A copy of the commercial invoice should accompany the shipment to avoid delays in customs clearance.
mprecise descriptions are a common reason for goods being held without customs clearance, meaning that a clear description of the goods is essential and should be worded in such a way as to describe the goods to an individual who may not necessarily have an understanding of a particular industry or article. A clear description of goods should satisfy three basic questions as to what the product is, for what is it used, and of what it is made.
No special form of invoice is required, but all of the details needed to establish the true value of the goods should be given. At least two additional copies of the invoice should be sent to the consignees to facilitate customs clearance.
Companies doing business in the EU or companies exporting to the EU (i.e. Authorized Economic Operators) need an Economic Operator Registration and Identification number (EORI) for Customs Declarations and to apply for Authorized Economic Operator status. Once a company has an EORI it will be valid throughout the EU customs union and is expected to expedite customs processing.
Import Authorization: (Autorización Administrativa de Importación, AAI) is used to control imports subject to quotas. Although there are no quotas against U.S. goods, this document may still be required if part of the shipment contains goods produced or manufactured in a third country. For goods of U.S.-origin, the document is used essentially for statistical purposes or national security.
Prior notice of imports: (Notificación previa de importación) is used for merchandise that circulates in the EU Customs Union Area but is controlled for statistical purposes. The importer must obtain the document and present it to the General Register.
Importers may apply for import licenses at the Register of Spain's Secretariat of Commerce or at any of its regional offices. A commercial invoice that includes freight and insurance, C.I.F. price, net and gross weight, and an invoice number must accompany the license application. Customs accepts commercial invoices by fax. The license, once granted, is normally valid for six months, but may be extended if adequately justified.
The Port of Bilbao is located on the Bilbao Abra bay, and along the Estuary of Bilbao, in Biscay. The main facilities are in the Santurtzi and Zierbena municipalities, approximately 15 km west of Bilbao