Shipping Terms

Commonly Used Terms

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Understand what the shipping terms means

Shipping Bill

While sending goods from one country to another, an exporter has to go through various formalities, including submitting various applications, acquiring licenses, paying duties, and so on. To acquire clearance from the Customs for export, an exporter will have to submit an application called the 'shipping bill.' The export may be through air, vehicle, or vessel.

This can be submitted through a custom online software system. In India, this is handled through Indian Customs and Central Excise Electronic Commerce/Electronic Data Interchange (EC/EDI) Gateway (ICEGATE). To obtain the shipping bill, the exporter will need the following documents:
  • Forms for shipment to all the countries
  • Packing list (with various details such as information about the content, quantity, the gross and net weight of each package)
  • Export License
  • Indent
  • Acceptance of Contract
  • Invoices (with all relevant information such as the number of packages, quantity, price, correct specification of goods, etc.)
  • Purchase Order
  • Letter of Credit
  • Invoice
  • Examination or QC Certificate
  • Port Trust document

Goods can only be exported out of the country after the shipping bill has been checked and endorsed by the customs with a 'Let Export Order' and 'Let Ship Order.'

There are four different types of Shipping Bill, such as:

  • Dutiable Shipping Bill: Printed on yellow paper and for goods that are to be exported on payment of export duty.
  • Duty-Free Shipping Bill: Printed on white paper and for goods exported without duty payment, not eligible for duty drawback.
  • Drawback Shipping Bill: Printed on green paper, but once the drawback has been paid, it is printed on white paper.
  • Shipping Bill for export of goods under the Duty Entitlement Passbook Scheme (DEPB): Printed in blue; this is for goods exported under the government's DEPB export incentive scheme.

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